User roles and permissions

This article explains the user roles and permissions available in GroupMap.

Standard map/workspace roles

Participants can only be added to a map by a map facilitator or owner. Each participant in the map / workspace has one of the following roles.

Viewers

• Can read and comment on the information contained within a map or workspace.

Contributor

• All capabilities of Viewers, plus:
• Can add ideas to a map
• Can edit or modify ideas on a map (subject to map settings)
• Can comment on map ideas
• Can vote on ideas (subject to map settings)
• Can group ideas (subject to map settings)
• Can rate ideas (subject to map settings)
• Can add actions to ideas (subject to map settings)
• Can complete surveys

Facilitator

• All capabilities of Viewers and Contributors, plus:
• Can invite participants (Facilitators, Contributors, Viewers)
• Can remove participants (Facilitators, Contributors, Viewers) and their inputs.
• Can change the role of other participants subject to available licences.
• Can modify workspace title and anonymity
• Can modify map title, anonymity, design, process and features (see Customizing a Map)
• Can lock and unlock stages
• Can set timers
• Can move all Contributors / Viewers to a specific step in a specific map
• Can allow participants to access reports or results.
• Can lock and unlock whole maps.
• Can modify the permissions to prevent one user from deleting or editing the ideas by another.
• Can archive a map or workspace.
• Can set entry of map data to be for facilitators only.
• Can delete individual ideas.
• Can revoke access of an individual participant
• Can revoke overall access of the map and reissue a new link

Owner

• All capabilities of Viewers, Contributors, Facilitators, plus:
• Can delete map / workspace
• Owner's subscription or enterprise plan dictates the capabilities of the map (eg. participant limit, access to Consent and Survey functionality etc)
  
  See https://www.groupmap.com/plans for further information

Enterprise roles

User

• Can view maps / workspaces they are participants of 
• Can create maps / workspaces (for site-wide enterprise licences)
• Can participate in maps / workspaces (Note: anybody can be invited to participate in a map / workspace unless Single Sign On is enabled and set as required. If enabled, only authenticated SSO users will be able to join.)
• Cannot see maps / workspaces created by other users unless explicitly invited 

Administrator

• All capabilities of Users, plus:
• View and download enterprise usage reports at an aggregated level only displaying:
  • Enterprise usage statistics
  • List of users created
  • List of maps created
• Cannot reallocate licences or data from one user to another.
• Cannot view or modify maps or workspaces by another user unless invited to the map by the map owner.